Back to search.PayPal - Talent Acquisition Coordinator
| Employment Type: | Contract |
| Location: | Dublin - Dublin Region, Ireland, Dublin 15 |
| Salary: | Not Disclosed |
| Languages: | English |
| Required Languages: | 1 |
Talent Acquisition (TA) Function
The TA function provides critical support to our business by enabling a strong and competitive workforce for Paypal and enabling a proactive, value add resourcing model that maximises its effectiveness while also being efficient.
THE ROLE :
Administration & support to TA Specialists & Partners
Coordinate and support full cycle day-to-day recruitment activities of assigned requisitions, ensuring an efficient and effective service is delivered to the business.
Manage own workload and capacity pro-actively and effectively.
Contribute to the smooth running of the entire recruitment process from approval to hire to successful appointment of a suitable candidate and on-boarding.
Input in the production of statistics and reporting requirements on daily, weekly and monthly basis, as directed by Partner and Lead Partner
Jobsboards Management
Download jobs from Brass Ring/receive request from recruiter;
Edit posting for grammar, formatting, and insertion of company information and benefits paragraph
Post via Talentbrew and any other outlet available
Quality control throughout life of ad incl. amendments, deletions and additions after job is posted
Applicant Tracking System Administration (Brassring)
Update and maintain candidate and applicant tracking administration
Upload and add candidates
Add any additional notes
Monitor Referrals
Keep pipeline folders up-to-date
Take candidate through recruitment lifecycle
Regret Candidates
Background Verification
Kroll
Upload candidate onto Kroll system
Send declaration form and ID copy to Kroll for each candidate for the background check
Liaise with candidate re: any issues /queries from Kroll
Liaise with recruiter re: candidate issues/queries
Once completed send report to recruiter to review
Skills Survey
Upload candidate onto Skills survey system
Track completed references and follow up with candidates until the required amount of references are completed
Once completed, send report to TAP to review
Assessments / Oral Language Testing:
Main Point of Contact (POC) for coordination and administration of all activities pertaining to assessments and testing
Arrange Language Tests for candidates.
Work alongside the coordinator to arrange feedback sessions, prepare OL's and Contracts for both internal and external candidates.
Interview Scheduling
Diary and room coordination
Arrange travel for candidates
Coordinate interviews at external venues as required
Coordinate all re-schedules
Video Conference [Lifesize], Skype coordination across EU with sourcing contacts in all EU countries to assist with finding rooms
Coordinating complex multi site interviews, where required
Liaising with candidates or their representatives on availability
Travel
Travel arrangements for candidates attending interviews
Travel arrangements for recruiters
Coordinate interviews in locations across EU with flight plans and arrival times
Ensure that all forms are completed for travel
Secure approvals from hiring managers
Liaise with candidates or their representatives
Arrange car/taxi for pick-up and drop-off, as required
Arrange accommodation when required
Offer / On-boarding Process
Work alongside the TA specialist/Partner to ensure all background checks are successfully and efficiently carried out.
Ensure all new starters are added to the Starter list and set to 'hired' on BR and approved through Pix.
Liaise with Training and Managers to ensure candidates are successfully on boarded prior to their first day with PayPal.
Obtain any outstanding HR documentation from candidates within first 2 days of starting with PayPal.
Contract Generation
Generate Offer packets as instructed
Print contract, offer letter, RSU letter and have reviewed by member of TAC team
Use checklist to print all additional benefit documents that must be sent with offer pack
FedEx contract to location of signatory, as required
Tracking of all contracts generated from request right through to when candidate receives offer pack
Re- work of contracts, as required
Immigration and Visa coordination and administration:
Connect with MyHR
Liaise with immigration advisory partners to provide any required information for them to start the process
Connect both candidate and Immigration advisory partners
Update HM and recruiter on any updates regarding immigration
Relocation Support
Submit the candidate through the system
Sent to recruiter to review
Send for approvals
Track updates
Liaise with Aires to ensure timely correspondence
Liaise with hiring manager and candidate
Finance Administration
Purchase Orders Generation
Receive request to raise the PO from recruiter or vendor
Input into system
Deal with challenges the system presents i.e. cost centres, billing addresses, awkward functionality
Track the approvals process
Constant communication with Vendors chasing payment (daily)
Re-submit /edit if approver does not agree on amount
Ensure it is sent to the vendor
Expenses ( Talent Acquisition Team)
Input expenses into the system
Input each individual receipt costing and explanation into the system
Submit and track
Expenses (Candidates)
Provide all candidates that incur expenses during the interview process with the reimbursement form
Once candidate has completed reimbursement form with scanned copies of receipts print and fill out HR part at the bottom
Submit for payment
MyHR liaison
Point of contact for MyHR for all recruitment related queries
Answer queries about contracts
On-boarding - general queries after candidate has started
Communication
Queries regarding all of the above via e-mail, Skype and phone
Keep all TAP's/HM/ updated at all times
KEY STRENGTHS & PERSONAL ATTRIBUTES
· Customer-focused with ability to positively champion Paypal to candidates and resourcing partners, including agencies and universities
· High work standards in support of accurate, flawless delivery
· Strong organisational skills with proven ability to multitask in a faced- paced environment
· Excellent interpersonal skills with proven ability to interact professionally at all levels
· Resilient and self-confident with the ability to think on their feet while under pressure
· Ability to learn and adapt quickly
· Ability to work independently using own initiative as well as work as part of a tight-knit team
· Ability to work to tight deadlines and changing priorities at short notice.
· Diplomatic and highly confidential
· Used to working with sensitive data.
· Enthusiastic attitude to the challenge of the role with a positive can-do attitude
· Passionate about Talent Acquisition
JOB QUALIFICATIONS
Education
Bachelors degree in business administration, HR, or related field is required or equivalent work experience.
Experience
1. 1-2 years of administration or coordination experience
2. Impeccable organisational and multitasking skills
3. Proven innovative internet sourcing experience
4. Experience with a recruiting applicant tracking system preferred, direct Brassring experience a plus
5. Experience in a global internet company, call centre or financial institution a plus
Due to the volume of applications we receive for our job postings, we are unable to respond personally to telephone and email inquiries regarding the status of an application. Only candidates being considered for interview will be contacted at this time.
The TA function provides critical support to our business by enabling a strong and competitive workforce for Paypal and enabling a proactive, value add resourcing model that maximises its effectiveness while also being efficient.
THE ROLE :
Administration & support to TA Specialists & Partners
Coordinate and support full cycle day-to-day recruitment activities of assigned requisitions, ensuring an efficient and effective service is delivered to the business.
Manage own workload and capacity pro-actively and effectively.
Contribute to the smooth running of the entire recruitment process from approval to hire to successful appointment of a suitable candidate and on-boarding.
Input in the production of statistics and reporting requirements on daily, weekly and monthly basis, as directed by Partner and Lead Partner
Jobsboards Management
Download jobs from Brass Ring/receive request from recruiter;
Edit posting for grammar, formatting, and insertion of company information and benefits paragraph
Post via Talentbrew and any other outlet available
Quality control throughout life of ad incl. amendments, deletions and additions after job is posted
Applicant Tracking System Administration (Brassring)
Update and maintain candidate and applicant tracking administration
Upload and add candidates
Add any additional notes
Monitor Referrals
Keep pipeline folders up-to-date
Take candidate through recruitment lifecycle
Regret Candidates
Background Verification
Kroll
Upload candidate onto Kroll system
Send declaration form and ID copy to Kroll for each candidate for the background check
Liaise with candidate re: any issues /queries from Kroll
Liaise with recruiter re: candidate issues/queries
Once completed send report to recruiter to review
Skills Survey
Upload candidate onto Skills survey system
Track completed references and follow up with candidates until the required amount of references are completed
Once completed, send report to TAP to review
Assessments / Oral Language Testing:
Main Point of Contact (POC) for coordination and administration of all activities pertaining to assessments and testing
Arrange Language Tests for candidates.
Work alongside the coordinator to arrange feedback sessions, prepare OL's and Contracts for both internal and external candidates.
Interview Scheduling
Diary and room coordination
Arrange travel for candidates
Coordinate interviews at external venues as required
Coordinate all re-schedules
Video Conference [Lifesize], Skype coordination across EU with sourcing contacts in all EU countries to assist with finding rooms
Coordinating complex multi site interviews, where required
Liaising with candidates or their representatives on availability
Travel
Travel arrangements for candidates attending interviews
Travel arrangements for recruiters
Coordinate interviews in locations across EU with flight plans and arrival times
Ensure that all forms are completed for travel
Secure approvals from hiring managers
Liaise with candidates or their representatives
Arrange car/taxi for pick-up and drop-off, as required
Arrange accommodation when required
Offer / On-boarding Process
Work alongside the TA specialist/Partner to ensure all background checks are successfully and efficiently carried out.
Ensure all new starters are added to the Starter list and set to 'hired' on BR and approved through Pix.
Liaise with Training and Managers to ensure candidates are successfully on boarded prior to their first day with PayPal.
Obtain any outstanding HR documentation from candidates within first 2 days of starting with PayPal.
Contract Generation
Generate Offer packets as instructed
Print contract, offer letter, RSU letter and have reviewed by member of TAC team
Use checklist to print all additional benefit documents that must be sent with offer pack
FedEx contract to location of signatory, as required
Tracking of all contracts generated from request right through to when candidate receives offer pack
Re- work of contracts, as required
Immigration and Visa coordination and administration:
Connect with MyHR
Liaise with immigration advisory partners to provide any required information for them to start the process
Connect both candidate and Immigration advisory partners
Update HM and recruiter on any updates regarding immigration
Relocation Support
Submit the candidate through the system
Sent to recruiter to review
Send for approvals
Track updates
Liaise with Aires to ensure timely correspondence
Liaise with hiring manager and candidate
Finance Administration
Purchase Orders Generation
Receive request to raise the PO from recruiter or vendor
Input into system
Deal with challenges the system presents i.e. cost centres, billing addresses, awkward functionality
Track the approvals process
Constant communication with Vendors chasing payment (daily)
Re-submit /edit if approver does not agree on amount
Ensure it is sent to the vendor
Expenses ( Talent Acquisition Team)
Input expenses into the system
Input each individual receipt costing and explanation into the system
Submit and track
Expenses (Candidates)
Provide all candidates that incur expenses during the interview process with the reimbursement form
Once candidate has completed reimbursement form with scanned copies of receipts print and fill out HR part at the bottom
Submit for payment
MyHR liaison
Point of contact for MyHR for all recruitment related queries
Answer queries about contracts
On-boarding - general queries after candidate has started
Communication
Queries regarding all of the above via e-mail, Skype and phone
Keep all TAP's/HM/ updated at all times
KEY STRENGTHS & PERSONAL ATTRIBUTES
· Customer-focused with ability to positively champion Paypal to candidates and resourcing partners, including agencies and universities
· High work standards in support of accurate, flawless delivery
· Strong organisational skills with proven ability to multitask in a faced- paced environment
· Excellent interpersonal skills with proven ability to interact professionally at all levels
· Resilient and self-confident with the ability to think on their feet while under pressure
· Ability to learn and adapt quickly
· Ability to work independently using own initiative as well as work as part of a tight-knit team
· Ability to work to tight deadlines and changing priorities at short notice.
· Diplomatic and highly confidential
· Used to working with sensitive data.
· Enthusiastic attitude to the challenge of the role with a positive can-do attitude
· Passionate about Talent Acquisition
JOB QUALIFICATIONS
Education
Bachelors degree in business administration, HR, or related field is required or equivalent work experience.
Experience
1. 1-2 years of administration or coordination experience
2. Impeccable organisational and multitasking skills
3. Proven innovative internet sourcing experience
4. Experience with a recruiting applicant tracking system preferred, direct Brassring experience a plus
5. Experience in a global internet company, call centre or financial institution a plus
Due to the volume of applications we receive for our job postings, we are unable to respond personally to telephone and email inquiries regarding the status of an application. Only candidates being considered for interview will be contacted at this time.
You cannot apply for this job as it is no longer active.
